Archives for November 2015

CFPB Now Extends Debt Collection Pre-Rule Activity Through February 2016


As these things tend to happen on Fridays, the CFPB has once again released its latest rulemaking agenda update. The previous update, in May, extended debt collection rulemaking pre-rule activities from April 2015 until December 2015. This latest update, released today, extends debt collection pre-rule activities schedule through February 2016.

According to the CFPB, the Bureau is  now analyzing the results of a groundbreaking nationwide survey related to consumers’ experiences with debt collection. They are also engaged in consumer testing initiatives to determine what information would be useful for consumers to have about debt collection and their debts and how that information should be provided to them.

insideARM Perspective

The next formal step in debt collection Rulemaking is expected to be the convening of a Review Panel under the Small Business Regulatory Enforcement Fairness Act of 1996 (SBREFA), however to our knowledge this process has not yet officially begun.

The CFPB recently convened a SBREFA panel as part of its Arbitration rulemaking; the hearing took place earlier this month, and included debt collection firms.

CFPB Now Extends Debt Collection Pre-Rule Activity Through February 2016
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Accounts Receivable Management

Motion Granted For Debt Collector in Envelope Case


In a decision filed on October 23, 2015, U.S. District Judge Katherine Polk Failla has granted Credit Management LP (CMI)’s motion to dismiss a case against the firm filed by Joy Gardner.

The Plaintiff Joy Gardner received a debt collection letter from the Defendant in September 2014. Appearing through a glassine window were the consumer’s name, address, and a string of 50 alphanumeric characters. Contained within that string was a nine-digit internal tracking number assigned to Gardner’s account by CMI.

The envelope included a return address but did not display the debt collector’s name, nor did it give any indication of the subject of the correspondence.

In November 2014, Gardner filed a class action lawsuit under the FDCPA, alleging that the company had included “impermissible language or symbols” on the envelope. CMI moved for judgment on the pleadings pursuant to Federal Rule of Civil Procedure 12(c) on March 30, 2015, which was granted last month.

The Court, in this case, said that a literal reading of the language of § 1692f(8) would clearly prohibit the inclusion of an internal tracking number visible from outside an envelope, as this would be “language or symbol, other than the debt collector’s address.” However, the court continued, “a literal application of the statute would similarly prohibit the inclusion of the recipient’s name, her address, or preprinted postage, which would – as several courts have recognized – yield the absurd result that a statute governing the manner in which the mails may be used for debt collection might in fact preclude the use of the mails altogether.”

Numerous courts in recent decades have clearly indicated that the spirit of the FDCPA § 1692f(8) was meant to prevent a consumer’s embarrassment by having her financial situation revealed to friends, neighbors, or an employer; and that the appearance of a notation that does not suggest the purpose of the communication does not violate this spirit.

The Court in this case states that, “to a person unfamiliar with CMI’s internal reference system, it is not even clear which numbers within the string constitute the tracking number at issue here. The string of characters certainly does not convey to a casual or interested observer — and certainly not to the ‘least sophisticated consumer’ — that Gardner is in debt.”

The Plaintiff cites Douglass v. Convergent Outsourcing decision (3d Cir. 2014), which ruled against the collection agency, stating that the presence of a QR code in addition to an account number, was sufficient to reveal the existence of a debt, because anyone could scan the QR code with a smart phone equipped with an appropriate application, and learn the amount of the debt associated with the consumer’s name and account number.

The envelope sent to Gardner did not include a QR code, or anything other than the 50 character string. The Court therefore concluded that the internal tracking number in this case falls within this “benign language” exception, and granted CMI’s motion to dismiss.

insideARM Perspective

This case represents a positive “envelope” decision in what has been a busy couple of years for collection letter rulings.

Motion Granted For Debt Collector in Envelope Case
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Accounts Receivable Management

District Court in CFPB v. Hanna Denies Request to Certify Case for Interlocutory Appeal


The long and winding road in the Consumer Financial Protection Bureau (CFPB) lawsuit against the Frederick J. Hanna & Associates. P.C. law firm took another turn this week.

On Monday, November 16th, The Honorable Amy Totenberg, United States District Court Judge for the Northern District of Georgia, issued an order denying Hanna’s request to certify the case for an interlocutory appeal. A copy of the order can be found here.

Here’s the brief history:

The CFPB brought an action against the Hanna law firm in July of last year. The CFPB alleged that the Hanna firm filed tens of thousands of collections lawsuits a year against consumers without any of the firm’s attorneys being meaningfully involved in the decision to sue the defendant-consumers, or in the preparation of pleadings in those suits. The CFPB also claimed that the firm used affiants to establish the validity and ownership of the debts underlying the collection lawsuits, but that they knew or should have known that many of these affiants lacked personal knowledge of the facts that they testified to.

insideARM has covered the story extensively over the past 18 months. Among the prior articles:

On May 8, 2015 we posted an article on the procedural history of the case.

On July 14, 2015 we reported on the court’s denial of Hanna’s motion to dismiss the lawsuit.

On August 4, 2015 we reported on Hanna’s motion to certify the case for an interlocutory appeal.

Editor’s Note: An interlocutory appeal is an appeal of a specific ruling by a trial court, asking an appellate court to review a significant aspect of a case before the trial has concluded. This type of appeal is an extraordinary action as courts prefer a case proceed to conclusion on its merits and do not like to break up litigation into multiple parts.

For a court to certify a case for an interlocutory appeal two requirements must be met. First, the order must “involve a controlling question of law as to which there is substantial ground for difference of opinion.” The second is that an “immediate appeal from the order may materially advance the ultimate termination of the litigation.”]

As we noted in our August 4, 2015 article, Hanna focused their motion on three issues they felt met the above criteria: 1) the practice-of-law exclusion; 2) the meaningful attorney involvement rule; and 3) the statute of limitations. It was Hanna’s position that all three of these issues were unique and/or critical and required an immediate appellate review to ultimately resolve the case in the most expeditious manner.

 

In the court’s order Judge Totenberg rejected all of the Hanna arguments for certification. Instead of certifying the case for an interlocutory appeal the Totenberg stated: “Instead [of certifying for interlocutory appeal], the best way to determine the scope and merit of this case is through discovery and further development of the complex factual issues that undergird the Bureau’s claims.”

insideARM Perspective

The legal community is closely watching this case. If the case proceeds to trial any outcome could dramatically impact legal collection activity in the future. Likewise, if any settlement occurs, the terms of any settlement will be closely scrutinized by all other lawyers and law firms whose practice includes creditor rights.

insideARM will continue to monitor the case and report any new developments.

District Court in CFPB v. Hanna Denies Request to Certify Case for Interlocutory Appeal
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Accounts Receivable Management

DBA International Launches Version 3.1 of the Receivables Management Certification Program


In DBA International’s pursuit of continuous improvement, we are proud to announce the adoption of version 3.1 of the Receivables Management Certification Program. The Certification Program offers two distinct certification designations – the “Certified Professional Receivables Company” (CPRC) for companies and the “Certified Receivables Compliance Professional” (CRCP) for individuals.

The uniform industry best practices for companies contained in the CPRC designation sets a standard higher than that required by state and federal law for those debt buying companies, collection law firms and third party collection agencies. Financial institutions and other originating creditors can be confident when working with CPRC companies. These companies hold themselves to higher expectations and rigorous standards for consumer protection and transparency that are subject to independent third party auditing.
Among the changes contained in Version 3.1:

  • Education Credits – Increases from 12 to 16 the number of biennial educational credits a person can receive online (out of the 24 credit requirement) toward their CRCP designation.
  • Standard # 4 (Employee Training Program) – Clarification that employees should be trained on how to comply with applicable: (i) Certification Standards, (ii) corporate policies and procedures, and (iii) laws and regulations.
  • Standard # 15 (Vendor Management) – Adds checking certification status and reviewing complaints on the CFPB portal as additional examples of vendor due diligence.
  • Standard # 20 (Resale) – Adds a requirement that certified companies conduct “reasonable due diligence” on a purchasing company before selling accounts to that company.
  • Standard # 26 (Consumer Complaint) & Standard # 29 (Client Communications) – Adds complaints received from the Federal Trade Commission (FTC), state consumer regulatory agencies, and state and federal attorneys general to the types of complaints a collection law firm and third party collection agency must transmit to its affected clients.

Additional information and resources on DBA International’s Receivables Management Certification Program can be found on the DBA International website.

About DBA International

DBA International (DBA) is the nonprofit trade association that represents more than 575 companies that purchase performing and nonperforming receivables on the secondary market. DBA’s Receivables Management Certification Program and its Code of Ethics set the “gold standard” within the receivables industry due to its rigorous uniform industry standards of best practice which focus on the protection of the consumer. DBA provides its members with extensive networking, educational, and business development opportunities in asset classes that span numerous industries. DBA continually sets the standard in the receivables management
industry through its highly effective grassroots advocacy, conferences, committees, taskforces, publications, webinars, teleconferences, and breaking news alerts. Founded in 1997, DBA International is headquartered in Sacramento, California.

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Editor’s note: insideARM is an authorized provider of certification credits. Those items that qualify include this notice: “This product is approved for DBA International Certification Credit.”

DBA International Launches Version 3.1 of the Receivables Management Certification Program
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Accounts Receivable Management

LiveVox Presents a Follow Up to insideARM’s First Party Outsourcing Summit, Focusing on the Impacts of the TCPA into 2016


SAN FRANCISCO – LiveVox Inc., a leading provider of cloud contact center solutions for enterprise operations, announced it will host a webinar focusing on the discussions that emerged during insideARM’s October 2015 First Party Outsourcing Dummit session, “Impact of Latest FCC Ruling on Creditor In-House and Outsourced Contact Strategies”. The event will feature the Summit’s guest speakers, John Bedard, Principle, Bedard Law Group and Dusty Whitesell, Chief Evangelist, LiveVox. They will be joined by LiveVox Corporate Counsel, Mark Mallah.

To register, click here

This year insideARM held the ARM industry’s first conference focusing on First Party Collections and Outsourcing. One of the most thought provoking sessions of the event took place in a panel covering the impacts of the latest FCC Ruling on both in-house and outsourced operations.

In response to popular demand for a follow up discussion, this webinar will take a deeper dive into the arising best practices and concerns from the session’s executive attendees led once again by the event’s guest speakers.

As consumers continue to drive the use of cell phones, the number of TCPA litigation has and will continue to rise – one can only expect the FCC’s latest expansion of the TCPA will escalate, if not compound the risks to the first party industry into 2016.

To help prepare your organization’s strategy for consumer cell phone contacts, join this webinar for a unique cross-industry insight on the top applicable approaches and apprehensions regarding the FCC ruling from insideARM’s exclusive October event.

On the event, Dusty Whitesell, Chief Evangelist, LiveVox states, “insideARM provided a unique platform for leaders in the first party industry to discuss the specific concerns and best practices affecting their business. The TCPA and FCC Ruling, of course, remained at the forefront of topics discussed. The round-table like discussions that took place during this session unveiled some interesting insights and I am very excited for the opportunity to spend a bit more time discussing them with legal experts like Mr. Bedard and Mr. Mallah.”

About the event:

EVENT: insideARM First Party Outsourcing Summit Follow Up: FCC Ruling’s Leading Risk Mitigation Approaches and Concerns

DATE/TIME: Thursday, December 3, 2015 at 11:00am PT/ 2pm ET

REGISTER: Click here

About LiveVox, Inc.

LiveVox is a leading provider of cloud contact center solutions for enterprise operations.  Through a patented PCI-certified cloud platform and redundant IP/MPLS mesh, it delivers true multi-tenant, highly scalable and burstable contact center solutions such as ACD, predictive dialer, IVR, centralized call recording, business analytics and compliance suite. LiveVox enables fast deployment of contact center solutions from the cloud, while offering customers full control to manage their day-to-day business requirements in a cost-efficient way. For more information, visit http://www.livevox.com.

LiveVox Presents a Follow Up to insideARM’s First Party Outsourcing Summit, Focusing on the Impacts of the TCPA into 2016
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Accounts Receivable Management

CFPB Brings Action Against Online Lender for Deceiving Borrowers


The Consumer Financial Protection Bureau (CFPB) took action yesterday against an online lender, Integrity Advance, LLC, and its CEO, James R. Carnes, for deceiving consumers about the cost of short-term loans. The Bureau alleges that the company’s contracts did not disclose the costs consumers would pay under the default terms of the contracts. The Bureau also alleges that the company unfairly used remotely-created checks to debit consumers’ bank accounts, even after the consumer revoked authorization for automatic withdrawals.

Pursuant to the press release issued by the CFPB, the Bureau has filed an administrative lawsuit seeking redress for harmed consumers, as well as a civil money penalty and injunctive relief. The administrative action was initiated by a “Notice of Charges.” A Notice of Charges initiates proceedings in an administrative forum, and is similar to a complaint filed in federal court. Under this procedure, the case will be tried by an Administrative Law Judge from the Bureau’s Office of Administrative Adjudication, an independent adjudicatory office within the Bureau. The Administrative Law Judge will hold hearings and make a recommended decision regarding the charges, which may be appealed to the Director of the CFPB for a final decision.

The Notice of Charges has not yet been released to the public. The Bureau’s Rules of Practice for Adjudication Proceedings provide that the CFPB may publish the actual Notice of Charges ten days after the company is served. If allowed by the hearing officer, the charges will be available on the CFPB website after that date.

The CFPB alleges that Integrity Advance violated the Truth in Lending Act and the Electronic Fund Transfer Act, and that Integrity Advance and Carnes violated the Dodd-Frank Wall Street Reform and Consumer Protection Act’s prohibition against unfair and deceptive acts and practices.

The unlawful practices alleged by the CFPB include:

  • Hiding the total cost of loans
  • Requiring repayment by pre-authorized electronic funds transfers
  • Continuing to debit borrowers’ accounts after consumers canceled the authorization

insideARM Perspective

Online and payday lenders are under intensive scrutiny from regulators across the country. Just to name a few public examples:

In August of last year insideARM wrote about two separate actions brought by the Federal Trade Commission and the CFPB against different payday lenders.

In January of this year insideARM reported on a 21 Million Dollar settlement with two online lenders in an action brought by the Federal Trade Commission.

Just 2 months ago the CFPB sued another payday lender and various related entities for allegedly illegally collecting loan amounts and fees that were void or that consumers had no obligations to repay.

Finally, at yesterday’s FTC Debt Dialogue in Atlanta, the state and federal regulators on both panels often mentioned online and payday lenders as “issues” for their agencies.  Expect more enforcement actions against these businesses in the future.

CFPB Brings Action Against Online Lender for Deceiving Borrowers
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Accounts Receivable Management

Actions Speak Louder Than Words: FTC Debt Dialogues Come to a Close in Atlanta


The FTC wrapped up its three city Debt Dialogue tour in Atlanta, Georgia yesterday afternoon with very animated “dialogues” among regulators and representatives of the credit and collections industry.  Georgia’s Attorney General Samuel Scott “Sam” Olens welcomed a packed room of attendees to the third debt dialogue and signaled the importance of regulatory coordination among state and federal law enforcers.

Sam Olens opens 3rd Debt Dialogue

Georgia Attorney General Sam Olens opens 3rd Debt Dialogue

Attorney General Olens applauded the FTC on Operation Collection Protection and confirmed Georgia’s support for the initiative.  The warm introduction was followed by a panel comprised of the Federal Trade Commission (FTC), ACA International Board Member Nick Jarman, and three state regulators: Carri Gruge Lybarker, from South Carolina’s Department of Consumer Affairs; Olha Rybakoff, Senior Counsel in the Tennessee Attorney General’s Office; and John Sours, the Director of Georgia’s Consumer Protection Unit (now part of the Attorney General’s office).

The FTC’s Cindy Liebes, coordinating the first panel, covered many topics in discussions about rogue, fraudulent, and legitimate debt collectors.  The panelists, including ACA Board Member Nick Jarman, reviewed complaint data related to debt collection activity, noting how few complaints are actually generated given the millions – possibly billions – of contacts debt collectors have with consumers annually (fewer than five percent of accounts in collections).

Several of the state regulators noted that debt collection complaints are not necessarily the most prevalent complaints they receive, and may be on the decline.   John Sours, Georgia’s Director of Consumer Protection, told attendees that the number of complaints is not necessarily a good indicator of good or bad conduct and emphasized that good companies may have one or many rogue collectors – what is critical is that they monitor the conduct of their employees and take appropriate action when improper conduct is detected.

Atlanta Debt Dialogue Panel 1

Atlanta Debt Dialogue Panel 1

The message was that it is both the state and federal regulators’ expectation that debt collection agencies must be responsive both to consumer complaints and disputes as well as to regulatory inquiries and that considerable attention would be paid not only to whether debt collectors have appropriate compliance documentation, but to whether or not they have trained it out, monitor it, and take meaningful corrective action when individual collectors fail to follow compliance policies.

South Carolina’s Lybarker emphasized that a critical way for consumers to distinguish legitimate from fraudulent debt collectors is whether or not a debt collector is willing and able to substantiate the debt it may be attempting to collect.   All the state regulators, in harmony with the FTC’s Liebes, indicated disappointment for recurring unanswered complaints or agencies that do not take effective corrective action against bad actors.  Each made the point that in an investigation each will look to see what an agency actually does to foster a compliant environment – not just develop policies that are not truly a part of the agency’s operations.

The second panel included Debt Dialogue regulars Chris Koegel, Assistant Director, FTC Division of Financial Practices, and Greg Nodler, Senior Counsel for Enforcement Policy & Strategy, CFPB; who were joined by Kenneth Lennon, Assistant Director of the Community and Consumer Law Division of the Office of the Comptroller of the Currency.  Industry representatives included Harvey Moore, NARCA’s new President and President of The Moore Law Group; DBA representative and Chief Compliance Officer of Security Credit Services, LLC, Brett Soldevila; and Tim Bauer, President of insideARM and co-Executive Director of the Consumer Relations Consortium.

Atlanta Debt Dialogue Panel 2

Atlanta Debt Dialogue Panel 2

An issue initially raised by Bauer – the barriers to communication between consumers and debt collectors – led to a spirited discussion with the entire panel. On the consumer side, there is a tremendous (and justifiable) fear of criminals and thieves posing as debt collectors. From the debt collector side, technology (such as caller ID, voice messaging services, and smart phones), inconsistent laws, and, to no one’s surprise, the TCPA, are all limiting communication between the parties. This led the FTC’s Kane to ask Bauer to talk about a publication released yesterday from the non-profit group, Consumer Action, entitled   When a collector calls: An insider’s guide to responding to debt collectors. Bauer explained that the publication was produced by Consumer Action in partnership with the Consumer Relations Consortium, and is an excellent example of what can happen when consumer groups and collectors have open and honest dialogue.

On the theme of unintended consequences that overregulation of debt collection could yield, the OCC’s Kenneth Lennon engaged in a lively dialogue with DBA International’s Brett Soldevila regarding the OCC’s Bulletins on debt sales and vendor management. Soldevila acknowledged that in developing its certification standards DBA adopted a number of the standards in the OCC bulletin.  He did take issue with a matter in the OCC vendor management bulletin, but indicated that DBA is engaged in discussions with the OCC regarding the roles and responsibilities of a debt seller and debt buyer post-closing a debt sale.

Following this exchange, a friendly debate between NARCA President Harvey Moore and the FTC’s Chris Koegel focused on issues related to whether or not the system of debt collection is broken – and what alternatives may be available in the debt collection process for encouraging consumers to communicate with collectors to resolve outstanding accounts.  They took differing positions on whether or not the laws and regulations related to debt collection are clear and whether an absence of clarity leads to ambiguity.

Industry representatives from both NARCA and DBA indicated that more clarity on how to communicate with consumers is needed.  The CFPB’s Greg Nodler, speaking for himself, stated that he believes the debt collection laws are clear and that, for example, in regard to leaving messages, Nodler feels the Foti decision is clear.  NARCA’s Moore indicated that some of the complexity of applying laws that were enacted before current technology evolved may create opportunities for unnecessary and costly litigation.

Although FTC’s Koegel opened the third and final Debt Dialogue acknowledging that debt collection plays a critical role in our economy, he later emphasized “where there is a need to communicate with consumers there should be a pathway” but that “nothing in the legal and regulatory scheme obligates consumers to communicate with debt collectors.”

NARCA’s Moore reported that only two percent of all messages left for consumers result in a call back. In reply FTC’s Koegel questioned why collectors would then leave messages at all if they prove ineffective in generating a response.  FTC’s Koegel encouraged debt collectors to explore other means for communicating with consumers that may be more consumer-driven.

As in past Debt Dialogues, the regulators were asked to review some recent enforcement examples. The FTC and CFPB agreed that there are too few resources to pursue all possible actions so Operation Collection Protection and coordination with other agencies is critical to pick actions strategically, to foster deterrence of harmful conduct, and to encourage remediation.  All of the state and federal regulators were supportive of the industry trade associations’ actions to self-regulate and drew the Debt Dialogue to a close.

Actions Speak Louder Than Words: FTC Debt Dialogues Come to a Close in Atlanta
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Accounts Receivable Management

Illinois Bill Provides Welcome Fix to Illinois Collection Agency Act


A recent Illinois bill provides a welcome fix to the Illinois Collection Agency Act (ICAA). The legislation, SB 1369, corrects amendments made to the ICAA this past August.  Those amendments potentially expanded sections of the ICAA to commercial debt and would require disclosures contrary to (and possibly in violation of) the federal Fair Debt Collection Practices Act.

The corrective legislation:

  • Amends section 9.1 (Communication with persons other than debtor) to provide that when seeking location information from third parties, collection agencies and debt buyers must provide the name of their employer “only if expressly requested”
  • Amends section 9.3 (Debt validation) to provide that a collection agency or debt buyer provide a debtor with the name and address of the original creditor only if requested by a debtor, in writing, within the 30-day validation period
  • Amends the above sections as well as sections 2 (Definitions) and 9.2 (Communication in connection with debt) to apply only to debt incurred primarily for personal, family or household purposes
  • Adds that a collection agency or debt buyer is immune from civil liability under sections 2, 9.1, 9.2, or 9.3 of the ICCA if it can demonstrate compliance with comparable provisions of the FDCPA

The bill, which took its current form through a House Committee Amendment on Oct. 16, passed in the House on Nov. 10, and will be returned to the Senate for concurrence.  Assuming concurrence and absent a veto, the legislation will become law immediately upon the Governor’s signature or, if the Governor takes no action, within 60 days of the date it was presented.

Illinois Bill Provides Welcome Fix to Illinois Collection Agency Act
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Accounts Receivable Management

Consumer Litigation “Continues to Evolve in Lurches”: Your October Debt Collection Stats


“Everything is broken.” So starts Jack Gordon’s report on October’s debt industry statistics. And he’s not wrong. But this all also shouldn’t be any surprise.

Consumer litigation against debt collectors took a bump in October — and this is across all the Big Statutes: FDCPA, FCRA, and TCPA.

FDCPA suits “unexpectedly [caught] fire this year, up more than 1200 suits (+14.5%) over this time in 2014,” according to Gordon. FCRA suits “works out to a dramatic +39% increase over this time last year,” and “TCPA’s YTD numbers have recovered due to the combination of a strong October and a weak few months at the end of 2014. Now up almost 200 suits (+8.7%) over this time last year, TCPA seems to have avoided the likelihood of a decline.”

insideARM’s Perspective: I sat in on a TCPA presentation at this year’s NARCA conference in Washington, D.C. It was similar, almost to the jokes used to punctuate slides, to every TCPA presentation we’ve all heard at this point because, in a post-July world, we’ve covered all we’re going to cover and the TCPA questions are still the questions.

One interesting point mentioned, almost as a throw-away, was this: no one really paid attention to, or gave much thought to, the TCPA even as recent as five years ago. And now, it’s essentially an Old Favorite for consumer attorneys — especially after the FCC “clarified” so much of it.

As an industry, you seem to be about five to eight years behind where you should be, and you spend a lot of energy being reactive rather than proactive. And after the NARCA TCPA presentation, I asked, “So, what is the next TCPA? What is the thing that, five years from now has the potential to be a nightmare and a surprise to an industry not great at forward thinking?” And it took a while before one of the two attorneys offered, “…data security? Maybe?”

My suggestion isn’t to channel all of your intelligence and energy into the Next Big Thing — that won’t work, either. But a few more conversations with shared intelligence — “Hey, I’m noticing a sea-change around [x]; maybe we ought to address that in some industry-wide way?” — is probably not a terrible idea.

Happy Friday the Thirteenth!

[For those interested in music, here’s a gorgeous song called “Everything is Broken” by a band called Ollabelle]

Consumer Litigation “Continues to Evolve in Lurches”: Your October Debt Collection Stats
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Accounts Receivable Management

A Guide to Tracking Consent and Revocation of Consent


Lex Patterson

Lex Patterson

Recent Telephone Consumer Protection Act (TCPA) developments have made it vital that collection agencies take a proactive, and sustainable, approach to managing contact consent, as well as revocation of that consent. The following list of questions may be helpful in considering where your process currently stands.

Considerations Regarding Consent at the Originator 

  • How is consent captured by the originators?
  • Do their contracts contain the broadest possible language?
  • Is the language affirmative vs. passive?
  • Are the consent clauses conspicuous?
  • Do they address downstream consent?

Tracking Consent at the Debt Collector

  • How do we currently track consent?
  • Is the process different across business lines?
  • How do we treat implied consent?
  • Which accounts do I currently have consent to call?
  • Which consumer accounts have I previously had conversations with, have they already made payments, and have they already given consent?
  • Do certain accounts create challenges for our work procedures and call flows?
  • What is our strategy for identifying and tracking wrong or re-assigned numbers?

Managing Revocation of Consent

  • Revocation of consent can come in many forms, and through many channels. Have we identified and mapped processes for all of these? (Examples include: to the agency by mail, phone call with a consumer, correspondence from an attorney, correspondence from the client)
  • Is revocation of consent addressed in our policies and procedures, as well as in our training process?
  • How is revocation data collected? Is there a central repository?
  • Are we recording 100% of our calls, and does our QA or voice analytics process turn up instances of un-recorded revocation?
  • Is there an information flow from the originator to the service provider regarding revocation of consent?

By creating workflows based on account segments, you will maximize collection potential and minimize contact risk. Today, there are many applications available to visualize your processes with flow charts for all of your policies and procedures.

The following tools, utilities, and training, whether incorporated into your collection software or added as stand-alone solutions, will assist in making your consent-related policies and procedures practical and sustainable:

  • Collection recovery scores
  • E-signature, text, and email capability to quickly facilitate consent capture
  • Call recording and retrieval technology to capture and retrieve consent recordings
  • Agency-defined database fields and screens to notate and track consent and revocation
  • Corresponding system workflows that mimic and align your system users to your consent capture policies and procedures
  • Document storage repository for electronic consent storage and retrieval
  • Thorough training for how to utilize these system features during employee onboarding
  • Ongoing refresher training courses for employees
  • Continued corporate communication highlighting the importance of compliance with the rules related to producing proof of consent

By taking a proactive and sustainable approach to managing both consent and its revocation, collection agencies will minimize TCPA risk. While many of you are likely familiar with the answers to some or most of the questions provided above, you may want to provide this article to your staff and ask them to use it as a checklist to conduct a review of your current consent-related policies and procedures.

A Guide to Tracking Consent and Revocation of Consent
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Accounts Receivable Management